Sales Coordinator

Job Description

A Sales Coordinator plays a key role in supporting sales operations, assisting sales teams, and ensuring smooth communication between departments. The Sales Coordinator is responsible for managing administrative tasks, coordinating sales activities, and maintaining accurate records to support overall sales performance. This Sales Coordinator job description is designed to attract organized, detail-oriented professionals who thrive in fast-paced environments. A successful Sales Coordinator helps improve workflow efficiency, strengthens customer relationships, and contributes to the success of the sales team.

The primary duty of a Sales Coordinator is to assist the sales team by preparing sales documents, organizing schedules, processing orders, and tracking sales activities. The Sales Coordinator also handles inquiries from customers, provides timely updates, and ensures that all sales-related information is documented correctly. A reliable Sales Coordinator enhances productivity by managing calendars, coordinating meetings, and ensuring that sales representatives have the resources they need to achieve their goals.

In this role, the Sales Coordinator is responsible for maintaining communication between customers, sales staff, and internal teams. This includes preparing reports, updating databases, and managing correspondence. The Sales Coordinator must have strong attention to detail to ensure accuracy in pricing, proposals, and customer records. A proactive Sales Coordinator helps identify process improvements and supports ongoing sales initiatives.

Additionally, the Sales Coordinator may assist with tracking inventory levels, coordinating shipments, and ensuring timely delivery of products. A high-performing Sales Coordinator is comfortable using sales software, generating performance reports, and supporting marketing or promotional activities when needed. Since the Sales Coordinator interacts with team members at all levels, excellent communication, organization, and multitasking skills are essential.

The Sales Coordinator also plays a key role in maintaining positive customer experiences. By responding to customer inquiries, processing sales orders efficiently, and following up on pending items, the Sales Coordinator helps build trust and ensure satisfaction. A dependable Sales Coordinator supports the sales team’s ability to meet targets and contribute to overall business growth.

Key Responsibilities

• Support the sales team with administrative and operational tasks

• Manage sales orders, proposals, and documentation

• Coordinate schedules, meetings, and communication

• Maintain accurate sales records and databases

• Prepare sales reports and performance summaries

• Respond to customer inquiries and follow up on requests

• Assist with shipments, inventory updates, and product availability

• Help with sales campaigns and promotional activities

• Ensure efficient workflow and support process improvements

Requirements & Qualifications for a Sales Coordinator

• High school diploma or equivalent; additional education is a plus

• Previous experience as a Sales Coordinator or in sales support preferred

• Strong organizational and multitasking abilities

• Excellent communication and customer service skills

• Proficiency with sales software, spreadsheets, and office tools

• Ability to work under pressure and meet deadlines

• Strong attention to detail and problem-solving skills

• Team-oriented mindset with a proactive approach

A Sales Coordinator is essential to maintaining smooth sales operations and supporting team success. This Sales Coordinator role is ideal for individuals who are organized, efficient, and committed to delivering exceptional support to the sales department.